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Operating Codes

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Workshop Program Committee Operating Code


Operating Code for the Workshop Program Standing Committee

Name of the Committee: Workshop Program

Purpose of the Committee

The Workshop Committee is a standing committee and is responsible for the organization and implementation of the annual AKA administrator workshop. The goal of the workshop is to provide opportunities for current, future and past Kinesiology administrators to meet to discuss topical issues related to administration within the field of Kinesiology.

Committee Membership

The Workshop Program Committee is composed of three to five members from member institutions, one of whom shall be designated by the President as Chairperson. The chair of the committee must be a member of the AKA Board of Directors and will be eligible to serve for up to three consecutive years. The members of the committee are appointed by the EC for three year terms that are staggered so that about half of the committee membership changes each year. Committee members accept the responsibility to participate in meetings of the Workshop Programming Committee throughout their entire term of office and to assume committee responsibilities. A majority of the voting members of the Committee shall constitute a quorum. Workshop Program Committee members are not represented by proxy. The EC will try to form a diverse Committee in terms of the types of AKA member institutions and sized departments represented on the Committee. The President-Elect from the EC will serve as a non-voting Liaison to the committee.

 

The Chairperson of the Committee shall be designated by the President and shall not be eligible to immediately succeed another term as Chairperson. In appointing members to the Committee, consideration should be given to an equitable representation of males and females of the institutional members. All standing committees report to the Executive Committee.

 

Consistent with Article 12 of the AKA by-laws, committee members shall disclose any conflict of interest with any issues or meeting agenda items at the beginning of a committee meeting. When a conflict exists, the member will abstain from voting and participating in the discussion. The minutes of the meeting shall reflect the disclosure made.

 

Responsibilities

The committee members will be assigned oversight of the AKA annual workshop, including the development of workshop themes for consideration by the Executive Committee. The committee will provide advice for designing workshop sessions, assist in advertising the workshop, take a leadership role in evaluating the yearly workshop and consult with the Executive Committee and President to nominate annual workshop coordinators based on the theme of the particular workshop.. The Chairperson shall send copies of all correspondence with Committee members relative to the functions of the Committee to the Executive Committee. In addition, copies of correspondence to the institutional members which may affect the functions of the Committee should also be sent to the Executive Committee.

 

Workshop Budget Guidelines

The AKA will cover expenses for the following:

 

Program Chair – All expenses will be cover (airfare, hotel room, and tax for up to 3 nights, ground transportation to and from the airport at the workshop city, meeting registration with meals. Meals are provided to all attendees.

Workshop Pre-Session Coordinator (if there is a Pre-Session planned) - All expenses will be covered (same as the program chair).

Main Speakers (Keynotes) - Hotel, Registration, and Airfare with honorarium possible for those outside the field. Amount of the honorarium will be determined by the Executive Director and the President.

Speaker – Registration and ground transportation

Discussant/Respondent – Registration

Moderator – Nothing Covered

Board Members – Half price registration.

The Workshop Committee should hold a conference call at least once per quarter to conduct business of the committee and pursue formal and/or informal goals established by the committee.

Reporting Requirements

The Committee Chairperson will prepare an annual report for distribution at the Association’s Annual Business Meeting. (The requested number of copies of the Annual Report should be mailed to the President at least 30 days prior to the Annual Meeting.) In addition, at the end of June a report will be prepared for the EC to highlight the activities undertaken since January. The Operating Code should be reviewed annually and if revisions are needed, recommendations for changes are to be submitted to the Executive Committee. Following the Annual Meeting, the Committee Chairperson shall turn over to the incoming Chairperson those contents of the Committee’s files that are judged to be helpful to the work of the new Committee.

 

Amendment Code

This Operating Code of the Workshop Program Committee may be amended by majority vote of the Workshop Program Committee provided the amendments do not contravene the Constitution and Bylaws of AKA, and provided such changes are approved by the Executive Committee

 

Date approved: January 28, 2012

Date revised: July 6, 2013

 




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