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Operating Codes

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Awards Committee Operating Code


Operating Code for the Awards Committee

 

Name of the Committee: Awards

 

Purpose of the Committee

The Awards Committee is a standing committee of the American Kinesiology Association (AKA). It is responsible for reviewing the submissions for four competitive awards: National Undergraduate Scholar Award; a National Master’s Scholar Award; a National Doctoral Scholar Award, and a National Graduate Student Writing Award. Each institution may submit one nomination in each award category. Nominees who meet the criteria for the award but are not chosen as the recipient of the National Award will receive program-based awards as recognition at their institution.

Committee Membership

The Awards Committee consists of seven members, including the chair of the committee. The members of the committee must be faculty members in AKA member departments and the chair must be a member of the Board of Directors.

The Executive Director, with approval of the Executive Committee, appoints the members of the committee. The Chair of the Awards Committee and each member shall serve for a term of three years unless renewed or extended by official action. The three year terms will be staggered so that about a third of the committee membership changes each year. Committee terms will begin and end after the annual workshop.

Consistent with Article 12 of the AKA by-laws, committee members shall disclose any conflict of interest with any matters or meeting agenda items at the beginning of a committee meeting. When a conflict exists, the member will abstain from voting and participating in the discussion. The minutes of the meeting shall reflect the disclosure made.

Responsibilities

• Quarterly monitor and submit AKA web content recommended change specific to the committee to the Communications Committee
• Receive from the Business Office all nominations for national awards. (National Undergraduate Scholar Award; National Master’s Scholar Award; National Doctoral Scholar Award, and National Graduate Student Writing Award). The committee will start the review process for all awards on March 1, and complete the selection by March 31. Within one week after decisions are made about the nominations the results will be forwarded to the AKA office and departments will be notified immediately.
• Upon completion of the review process notification of the nominees’ selection will be forwarded to the Department Head and Dean of the home institution by the AKA office. The biographies and a photo of the award winners will be published on the AKA website.

Members will review the nomination forms and process at lease in March and October to ensure that the best interests of the students and the institutions are served.

Reporting Requirements

The Awards Committee chair provides a report of committee activities to the Executive Committee, with the names of students receiving the national awards. The committee chair will also provide a report concerning the program-based awards that are granted for each institution. A more formal annual written report is provided for the AKA Board of Directors.

Date approved: June 15, 2015
Date revised: January, 2017




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