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American Kinesiology Association


By Laws

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By-Laws of the American Kinesiology Association


Preamble

Kinesiology is the academic discipline which involves the study of physical activity and its impact on health, human performance, society, and quality of life.

 

Table of Contents

Article 1 – Name of Organization

Article 2 – Purpose

Article 3 – Membership

Article 4 – Board of Directors

Article 5 – Officers

Article 6 –Committees

Article 7 – Dues

Article 8 – Fiscal Policies

Article 9 – Amendments

Article 10 – Meetings and Business

Article 11 – Conflict of Interest

Article 12 – Nondiscrimination

Article 13 – Operating Code

Article 14 – Voting and Elections

 

Article 1 – Name of Organization

The name of the organization shall be the American Kinesiology Association.

 

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Article 2 – Purpose

The purpose of AKA is to promote and enhance kinesiology as a unified field of study and advance its many professional applications.

 

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Article 3 – Membership

Section 1 Categories of Membership

Membership in the American Kinesiology Association shall be limited to academic units within higher education.

Section 2 Scholarly/Professional Society Affiliates

Scholarly/Professional Societies may be invited to join the American Kinesiology Association as Affiliate members upon approval by the Board.

Section 3 Membership Requirements

The Board of Directors may establish such requirements for membership as it deems appropriate.

 

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Article 4 – Board of Directors

The Board of Directors will consist of 15 members in addition to the President, President-elect, Past President, Secretary-Treasurer, Senior Member-at-Large, and Junior Member-at-Large (the 6 voting members of the Executive Committee), so that the total number of members on the Board of Directors is 21.

Section 1 Term of Board of Directors

Board of Directors’ terms are 3 years in duration with staggered 3-year terms so that one-third of the Board of Directors changes each year.

Section 2 Board of Directors Membership

The Board of Directors will select new members with the intent of inclusion/representation of institutional size, structure, location, sub-discipline, and level of program.

Section 2(1) Nominations for the Board of Directors

The Executive Committee is responsible for soliciting nominations for new Board of Director members and presenting a slate of recommended nominees to the Board for a vote. Nominations may come from member departments, scholarly/professional societies, and the current Board of Directors.

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Article 5 – Officers

The Officers of the organization, which constitute the Executive Committee, shall be President, President-elect, Past President, Secretary-Treasurer, Senior Member-at-Large, Junior Member-at-Large, Executive Director, and the Business Manager. The Business Manager and Executive Director serve as ex-officio, non-voting members of the Board of Directors. Responsibilities for the Executive Committee include, but are not limited to, call for nominations and recommending new Board of Directors members; governance (review and recommend by-laws revisions), project development and new initiatives, and finance and budget.

Section 1 Eligibility to Serve as an Officer

Candidates for officer positions of President, President, Secretary-Treasurer, Senior Member-at-Large, and Junior Member-at-Large must be current or past members of the Board of Directors. The Executive Committee will serve as the Ad-Hoc Nominating Committee for the selection for new Officers. Following solicitation of nominees, the Executive Committee will recommend a slate of Officers for the upcoming terms to the Board of Directors for a vote.

Section 2 Election of Officers

At least six months prior to the completion of the officer terms, the Board of Directors will elect the incoming officers who will attend all Board of Director meetings and participate in the meetings of the Executive Committee as non-voting members.

Section 3 Terms of Office

The President-Elect shall be elected annually. The Secretary-Treasurer shall be elected on even number years for a two-year term. The Members-at-Large shall be elected for two-year terms, one to be elected on an even-numbered year and one on an odd-numbered year. All newly elected officers shall assume their duties after the Annual Workshop. The President-elect shall become the President and the President shall become the Past President at this time.

 

Section 4 Reporting Requirements

 

Officers will prepare an annual report for distribution at the Association’s Annual Business Meeting. In addition, the Operating Code for each Office should be reviewed annually and if revisions are needed recommendations for changes are to be submitted to the Executive Committee for approval.

Section 5 Executive Director

The Board of Directors shall advertise for and employ an Executive Director who is to conduct the day-to-day activities of the organization.

Section 5(1) Selection of the Executive Director

Candidates for the position of Executive Director will be initially screened by the Executive Committee. A slate of candidates, generally a list of at least two, will be submitted for review by the Board of Directors. The Board of Directors must vote on selection of the Executive Director. Appointment to the position of Executive Director must carry a majority of the votes submitted by the Board of Directors.

 

Section 5(2) Reporting Requirements

The Executive Director will prepare an annual report for distribution at the Association’s Annual Business Meeting. In addition, the Operating Code should be reviewed annually and if revisions are needed recommendations for changes are to be submitted to the Executive Committee for approval.

 

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Article 6 – Committees

The Association recognizes three types of committees—Steering Committee, Standing Committees and Ad-hoc Committees.

Section 1 Steering Committee

The Steering Committee is composed of the members of the Executive Committee plus the chairs of the Standing Committees. The Steering Committee communicates quarterly via email and conference calls to coordinate and support the work of AKA and its committees. Chairs of the ad hoc committees or other Board Members may be invited to participate with the Steering Committee as deemed appropriate by the Executive Committee.

Section 2 Constitution of Standing Committees

Most of the Board of Director’s work is done through the standing committees that consist of 3-5 members. Members of Standing Committees must be faculty members in AKA member departments. Standing Committee Chairs must be members of the AKA Board of Directors. All standing committees report to the Executive Committee.

Section 2(1) Standing Committees

1) Membership Committee – responsible for membership recruitment and renewal, and development of recruitment and promotional materials.

2) Future Directions Committee - responsible for identifying strategic issues and questions important to the future of kinesiology and the AKA.

3) Communication Committee – responsible for the oversight of website, members communication including affiliate members and development and support of strategies to enhance communication across the discipline.

4) Publications Committee – works collaboratively with the editors of Kinesiology Today (KT), Kinesiology Kinnections (KK) and Kinesiology Review (KR) to make recommendations about content, as well as the planning and publishing of other documents such as occasional white papers, position statements and reports.

5) Diversity Committee - promotes diversity and equity within the field of Kinesiology, particularly as it relates to underrepresented groups

6) Awards Committee – responsible for selecting award winners for the four National Competitive Awards and reviewing the submissions for nominations of students who have been screened and recommended for Undergraduate and Graduate Scholar Awards and a Writing Award that are noncompetitive.

Section 3 Ad-hoc Committees

 

Ad-hoc Committees are appointed by the President with the approval of the Executive Committee. Ad-hoc committees can be formed to study and find solutions to challenges facing AKA or to launch new initiatives. The terms of Ad-hoc Committees typically are for one business year unless renewed or extended by official action of the President.

 

The Workshop Program Planning Committee is an Ad-hoc Committee appointed annually by the President. The committee is responsible for the organization and implementation of the annual AKA Workshop, including refining the workshop theme, developing program organization, and identifying presentation and panel topics and speakers. The committee is co-chaired by the Past President and an expert in the workshop topic.

 

Section 2(2) Resignation Procedures, Meetings, and Reporting Requirements for Standing Committees

 

1) Replacement and Resignation Procedures

Members of Standing Committees who wish to resign from their position should do so by submitting a letter to the ED and President of AKA. In the event of just cause, a Committee member may be removed by action of the President, AKA EC and ED. In the event of death, resignation or removal of a Committee member, an appointment will be made by the AKA President, - based upon counsel and recommendation of the AKA BOD and ED – to complete the original term of office.

 

2) Meetings

There shall be one regular annual meeting of the Standing Committees at the AKA National Meeting. Committees should hold a conference call at least once per quarter to conduct business of the committee and pursue formal and/or informal goals established by the committee. Minutes of the Committee meetings will be available to members of the Committee, the ED, President, EC, and the AKA Board of Directors.

 

3) Reporting Requirements

Standing Committee Chairs will prepare a mid-year report for the Executive Committee and an annual report for distribution at the Association’s Annual Business Meeting. In addition, the Operating Code for each committee should be reviewed annually and if revisions are needed recommendations for changes are to be submitted to the Executive Committee for approval.

 

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Article 7 – Dues

The Board of Directors sets the yearly dues.

 

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Article 8 – Fiscal Policies

All receipts and disbursements shall be managed by the Business Manager. Expenditures up to $500.00 can be approved by the Executive Director. Amounts above $500 but less than $1000 must be approved by the President with review by the Business Manager and/or the Executive Director. Amounts above $1000.00 must be approved by the Executive Committee.

An audit of Association funds is to be conducted in January of odd numbered years. The audit is to be conducted by two members of the Board of Directors who are not members of the Executive Committee, one member of the Executive Committee, and the Business Manager (ex-officio).

 

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Article 9 – Amendments

Amendments to the By-Laws can be adopted by a two-thirds vote of the Board of Directors. Voting can be in present or by electronic communication.

Notification of amendments shall be made in written or electronic formats at least 14 calendar days prior to a vote on the adoption of amendments.

Proposals to amend may only be initiated by the Board of Directors or by petition presented through the Board of Directors signed by at least 8 (eight) members. Amendments may be acted on only after written or electronic notice to the members of the Board of Directors at least 14 calendar days prior to the vote.

 

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Article 10 – Meetings and Business

Not less than once per year, the Board of Directors will convene to conduct the business of the association. Board of Directors members will be expected to provide a portion of their expense to attend the annual meeting. Business affairs may be transacted either by mail or electronic ballot or at the annual meeting by a quorum. A quorum is considered 2/3 of the Board of Directors. Voting by proxy is prohibited.

 

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Article 11 – Conflict of Interest

At the beginning of any meeting Board of Directors members and committee members shall disclose any conflict of interest. If a conflict of interest exists with any issues on the agenda, the member will abstain from voting and participating in the discussion. The minutes of the meeting shall reflect the disclosure made.

 

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Article 12 – Nondiscrimination

The officers, Board of Directors, and employees of this corporation shall be selected in a non-discriminatory manner. The AKA is committed to diversity in conducting its professional functions.

 

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Article 13 – Operating Code

The association may adopt operating codes for the conduct of its affairs that are consistent with the By-Laws. Operating Codes are to be approved by the Executive Committee. Operating codes shall be acted upon only after 10 calendar days of notice. Notice may be made in written or electronic formats. Voting may be completed in written or electronic forms.

 

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Article 14 – Voting and Elections

Unless specified otherwise in the By-Laws, all votes of the organization require a majority vote of the Board of Directors. In the case of elections, if no candidate receives a majority vote on the first ballot, the top two candidates and all ties will be included in a subsequent run-off.

Last Update: 6/12/13

 

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